About FNIGC

À propos Le CGIPN

Careers at FNIGC

The First Nations Information Governance Centre (FNIGC) is an incorporated non-profit organization with offices in Ottawa and Akwesasne, Ontario. As Canada’s premier source of information about First Nations people living on reserve and in northern communities FNIGC is committed to improving the health and well-being of people living in our 634 First Nations communities across the country.

We achieve this in a number of ways. In addition to serving the information, research, training and capacity development needs of First Nations people and communities, FNIGC is home to the First Nations Regional Health Survey (FNRHS), the First Nations Regional Early Childhood, Education and Employment Survey (FNREEES) and the upcoming First Nations Labour and Employment Development survey (FNLED).

FNIGC recognizes that real change can come through sound policy-making, but only if it’s supported by quality information — information that is collected by First Nations people for First Nations people.

Though our national team proudly employs both First Nations and non-First Nations people, FNIGC is a First Nations entity that promotes and supports the preferential treatment of First Nations in decisions on employment matters such as hiring, promotion and training. This may also include measures such as opening competitions only to First Nations. That being the case, we encourage everyone to apply for our positions.

 

RECEPTIONIST

Part-time or full-time employment opportunity

(please indicate your preference) 

The First Nations Information Governance Centre (FNIGC) is an incorporated non-profit organization operating with a special mandate from the Assembly of First Nations’ Chiefs in Assembly (Resolution #48, December 2009). FNIGC’s Vision is that every First Nation will achieve data sovereignty in alignment with its distinct worldview.

In addition to serving the information, research, training and capacity development needs of First Nations people and communities FNIGC is home to the First Nations Regional Health Survey (FNRHS), the First Nations Regional Early Childhood, Education and Employment Survey (FNREEES) and the First Nations Labour and Employment Development (FNLED) survey.

Job Summary

Reporting directly to the Executive Director, the Receptionist manages our front desk on a daily basis and provides day-to-day administrative support.

Duties & Responsibilities

1.   Reception

a)    Greet and welcome all incoming visitors to the office;

b)    Answer and redirect calls as required;

c)     Send, receive and distribute daily mail and deliveries; maintain the mail log; and

d)    Assist in maintaining an organized, clean and efficient shared work environment, including ordering and restocking supplies.

2.    Administrative

a)      Perform clerical duties such as filing and photocopying, as required.

b)      Assist in the coordination, and set up of meetings, workshops and training sessions, as directed;

c)       Assist in the coordination of travel and accommodation, as directed;

d)      Maintain an on-going record of back up documentation to assist in monthly credit card reconciliation for approved travel, accommodation, and purchases;

e)      Distribute publications, communications materials, and reports, as directed;

f)       Draft written correspondence and follow up, as directed;

g)      Assist team members in preparing and formatting documents, including PowerPoint presentations;

h)      Work with Program Assistants to coordinate work activities, meet deadlines, and provide support whenever possible, as directed;

i)        Assist with Board meeting preparations, as assigned;

j)        Develop and maintain strong positive working relationship with internal and external contacts;

k)      Update and distribute the FNIGC contact list; and

l)        Respond to general inquiries.

3.    Special Projects

a)      Work as a member of various teams in undertaking special projects, work tasks or assignments in fulfilling the work objectives of the FNIGC;

b)      Assist in the procurement of furniture, fixtures, supplies and equipment as directed and maintain complete record of purchases by tagging FNIGC assets via the bar code labels and assets management system;

c)       Maintain accurate records of all purchases and approvals from the Executive Director; and

d)      Ensure records are kept in proper order for submission of appropriate receipts and deliverables/invoices to FNIGC Finance Office for accounting and processing payment.

Job Requirements

  1. Strong verbal and written communications skills in English.
  2. Strong interpersonal skills.
  3. Strong work ethic and a high degree of accuracy and attention to detail.
  4. Excellent organizational and time management skills to meet scheduled timelines.
  5. Ability to take initiative, be self-motivated and use independent judgement to respond appropriately to requests for information.
  6. Ability to work both independently and as part of a team.
  7. Good judgment.
  8. Capacity to learn and adapt to change.
  9. Strong knowledge of Microsoft Office suite including Word, Excel, PowerPoint, Outlook and Internet
  10. 10. Hands-on experience with office equipment such as printers, copiers and shredders
  11. 11. Experience working with First Nation organizations or communities possessing operational knowledge and understanding of issues facing First Nations locally, regionally and nationally required.
  12. 12. Bilingualism (English and French or some proficiency in a First Nation’s language) is considered an asset.

Experience & Education

  1. College diploma in Business Administration or equivalent is desirable
  2. Previous work experience as a Receptionist or administration, or an equivalent combination of education and experience.
  3. Some basic knowledge of accounting practices for reconciliation of expense accounts, and such would be an asset.

Please send your résumé and cover letter telling us why you think you’d be a great addition the FNIGC team to recruitment@fnigc.ca by Friday, May 24, 2019, or until position is filled.

As preference in hiring will be given to First Nations candidates, applicants are encouraged to self-identify.  FNIGC is committed to accommodating people with disabilities. If you require an accommodation, we will work with you to meet your needs.  We thank all applicants for their interest; however, only those selected for an interview will be contacted.